MINUTES
WATAUGA
TUESDAY, JUNE 29, 2010
The Watauga County Board of Commissioners held a regular meeting on Tuesday, June 29, 2010, at 6:00 P.M. in the Commissioners’ Board Room of the
PRESENT: Jim Deal, Chairman
Anthony di Santi,
Robert E. Nelson, Jr.,
Deron Geouque, Deputy County Manager
Anita J. Fogle, Clerk to the Board
Chairman Deal called the meeting to order at 6:02 P.M., welcoming those in attendance.
Vice-Chairman Winkler opened the meeting with a prayer.
APPROVAL OF MINUTES
Chairman Deal called for additions and/or corrections to the June 7, 2010, regular meeting and closed session minutes.
Chairman Deal shared the following two corrections (shown in strikethrough/bold text) under Budget Amendments in the June 7, 2010, regular meeting minutes:
“. . . Account # Description Debit Credit
. . .
243101-312905 Tax Revenue Boone Service District $59,000
-312009
244340-469905 Payment to Boone Service District $59,000
The amendment recognized additional fire tax district revenues and payments due to fire departments.
. . .
Account # Description Debit Credit
103300-345000 Elderly & Disabled Trans Assist $9,500
105210-469845 Elderly & Disabled Trans Grant-NRBH $2,000
105550-431301 Elderly & Disabled Trans Grant-POA $5,500
105890-469846 Elderly & Disabled Trans Grant-Wat Opp $2,000
143300-345000 Elderly & Disabled Trans Assist $9,500
145310-469895 Elderly & Disabled Trans Grant $9,500
-469845
The amendment reallocated Elderly & Disabled Transportation Grant funds per programs request. The funds were to be transferred to match needs.”
Commissioner Cooper, seconded by Commissioner Futrelle, moved to approve the June 7, 2010, regular meeting minutes as amended
VOTE: Aye-5
Nay-0
Commissioner Cooper, seconded by Commissioner Futrelle, moved to approve the June 7, 2010, closed session minutes as presented.
VOTE: Aye-5
Nay-0
APPROVAL OF AGENDA
Chairman Deal called for additions and/or corrections to the June 29, 2010, agenda.
The following changes were requested to be made:
· Move the Town of
· Add 4.B. Grant Extension Request for the Soil and Water Conservation District
· Note that County Manager Nelson will present Item # 5
· Add a Board of Elections Grant Request under Miscellaneous Administrative Matters
· Add a PARTF Grant Award Acceptance under Possible Action after Closed Session
Commissioner Cooper, seconded by Commissioner Kinsey, moved to approve the June 29, 2010, agenda as amended.
VOTE: Aye-5
Nay-0
TOWN OF
Town of
After discussion, Commissioner Futrelle, seconded by Vice-Chairman Winkler, moved to grant an easement to the Town of Boone on the County’s property at the intersection of Hwy 105 and Wilson Drive for extension of an existing culvert and the construction of a headwall, contingent upon the County Attorney and County Manager determining an area for a construction easement and a permanent easement in an area as small as necessary to complete the project.
VOTE: Aye-5
Nay-0
SOIL AND WATER CONSERVATION DISTRICT MATTERS
A. Presentation of Draft Watauga County Agricultural Development and Farmland Preservation Plan – Mr.
After discussion, Commissioner Cooper, seconded by Commissioner Kinsey, moved to schedule a public hearing at the July 20, 2010, Board meeting at 6:00 P.M. to allow citizen comment on the Draft Watauga County Agricultural Development and Farmland Preservation Plan.
VOTE: Aye-5
Nay-0
B. Grant Extension Request – Mr. Chatham stated that, due to invoicing deadlines conflicting with the comment period for the Watauga County Agricultural Development and Farmland Preservation Plan, an extension was needed from the North Carolina Department of Agriculture and Consumer Services in order to properly complete the project.
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to authorize the time extension request to the North Carolina Department of Agriculture and Consumer Services as presented by Mr. Chatham.
VOTE: Aye-5
Nay-0
PROPOSED CHILD SUPPORT ENFORCEMENT SERVICE AGREEMENT WITH
Commissioner Kinsey, seconded by Vice-Chairman Winkler, moved to approve the Child Support Enforcement Service Agreement with
VOTE: Aye-5
Nay-0
PROPOSED NC EMERGENCY MANAGEMENT RESOLUTION DESIGNATING APPLICANT’S AGENT FOR WINTER
Mr.
Commissioner Cooper, seconded by Commissioner Kinsey, move to adopt the resolution designating
VOTE: Aye-5
Nay-0
SANITATION MATTERS
A. Requested Approval to Sell Timber at Rocky Knob Park – Mr. J. V. Potter solicited informal bids for the approximately 15,000 feet of usable timber in clearing the Rocky Knob Park access area. The following bids were received:
Poplar Ridge Lumber $250.00 per 1,000 feet
Larry Snyder Haul for ½ the revenue (no specific quote given)
Church & Church County has to haul the logs to their yard (not feasible)
Potter Lumber County has to haul logs to their yard (not feasible)
William Byrd Lumber $265.00 per 1,000 feet
Mr. Potter recommended that the lumber be declared as surplus and sold at the rate of $265 per 1,000 feet to William Byrd Lumber.
Commissioner Futrelle, seconded by Commissioner Kinsey, moved to:
· declare all cut wood at
· sell usable timber to William Byrd Lumber at the rate of $265 per 1,000 feet; and
· donate unusable timber to the Hunger Coalition to be used as firewood through their assistance program.
VOTE: Aye-5
Nay-0
B. Request for Additional Contingency Funds for Landfill Gas to Energy Project – Ms.
Commissioner Futrelle, seconded by Commissioner Cooper, moved to authorize $39,732 (which was to be allocated from retained earnings in a future budget amendment) as contingency for the Landfill Gas to Energy Project and approve a contract for electrical services with Larry Greer Electrical in the amount of approximately $25,000 with the total project budget not to exceed the originally authorized $200,000.
VOTE: Aye-5
Nay-0
C. School Recycling Grant Award Request – Ms. Doty reported that the County had been awarded a Community Waste Reduction Recycling Grant from the Department of Environment and Natural Resources in the amount of $20,980 to be used for recycling in the County’s schools. The grant required a 20% local match, of which 10% was to be funded by the County and 10% by the Watauga County Board of Education.
Vice-Chairman Winkler, seconded by Commissioner Cooper, moved to accept the grant award in the amount of $20,980 and approve the County’s portion of the local match (10%) to be allocated from the retained earnings account.
VOTE: Aye-5
Nay-0
D. Rigid Plastic Recycling Update – Ms. Doty reported that the County now accepted non-bottle rigid plastics through the recycling program at the
This report was given for information only; therefore, no action was required.
BUDGET AMENDMENTS
Ms.
Account # Description Debit Credit
133910-391000 Proceeds from Installment Loan $1,290,274
135912-459100 Mabel Roof Project $529,656
135912-459101 Blowing Rock Roof Project $170,328
135912-459102 Technology Project $590,290
The amendment recognized funds from the Qualified School Construction Bond Loan.
Account # Description Debit Credit
143531-323000 Admin Cost Reimbursement Fed/State $5,890
145310-469105 Prof Services-FNS Contract $5,890
The amendment recognized federal funds awarded for food and nutrition services. This service was approved at the April 20, 2010, Board of Commissioners meeting. Additional funds were to be recognized in the next fiscal year.
Account # Description Debit Credit
143531-323000 Admin Cost Reimbursement Fed/State $239,100
145410-440003 IV-E Foster Care Standard/Max $209,100
145310-431300 Client Medical Transportation $30,000
The amendment recognized additional revenue and expenditures due to changes in DSS state accounting practices on foster care housing and transportation. The state now reimburses the County for split costs in lieu of paying vendors directly for state portions of expenditures. These funds are returned to the County on a dollar-for-dollar basis.
Account # Description Debit Credit
103200-326600 ABC/5 cents a bottle $ 3,400
105210-469852 ABC/5 cents a bottle $3,400
The amendment recognized additional revenue and expenditures for Alcohol Beverage Control funds.
Commissioner Cooper, seconded by Commissioner Kinsey, moved to approve the budget amendments as presented by Ms. Pierce.
VOTE: Aye-5
Nay-0
NEW HIGH SCHOOL MATTERS
A. Construction Management Contingency Requests #s 55-64 – County Manager Nelson presented the Construction Management Contingency Requests as summarized below:
|
Construction Management Contingency Requests Summary |
||
|
CO # |
Amount |
Summary |
|
55 |
$20,298.50 |
Additional side railings and hand railings requested by the Town of |
|
56 |
$2,493.72 |
Damaged wood doors and metal frames |
|
57 |
$5,502.00 |
Ticket Booth modifications as requested by the Town of |
|
58 |
$489.57 |
Damaged fascia replacement |
|
59 |
$3,000.00 |
Additional exit lights as required by the Town of |
|
60 |
$458.89 |
Installation of door sweeps to seal out rain |
|
61 |
$4,500.00 |
Modification of roof raters in out building to accommodate elevator |
|
62 |
$10,409.74 |
Additional structural steel and mesh decking required in auditorium balcony |
|
63 |
$4,950.00 |
Parking lot improvements per LEED requirements |
|
64 |
$5,187.50 |
Additional S&ME testing costs due to miscommunication |
|
|
$57,289.92 |
Total |
Vice-Chairman Winkler, seconded by Commissioner Cooper, moved to approve Construction Management Contingency Change Orders #s 55-64 for a total amount of $57,289.92 as presented by the
VOTE: Aye-5
Nay-0
B. Requested CSI, Inc., Contract Amendment – County Manager Nelson stated that the Watauga County Board of Education had requested that the contract for laptops for the new high school with Computer Software Innovations (CSI), Inc., be reduced by $400,000. The new contract amount was to be $1,110,738.46. CSI was to bill the Board of Education $400,000 directly which was to free funds from the Board of Education’s Furniture, Fixtures, and Equipment budget line for the new high school.
Commissioner Kinsey, seconded by Commissioner Cooper, moved to amend the contract with Computer Software Innovations (CSI), Inc., for laptops for the new high school by reducing the contract amount by $400,000 for a new total of $1,110,738.46.
VOTE: Aye-5
Nay-0
C. Change Order Request # 48 – County Manager Nelson stated that Change Order # 48 was for a total amount of $332,304, which was to be allocated from the Furniture, Fixtures, & Equipment (FF&E) budget line. The Change Order consisted of additions and revisions to the construction scope as requested by the Watauga County Board of Education; additional Construction Management time; and a request for an extension of the completion date for the general contract. A summary of Change Order #48 follows:
|
Item Description |
Qty |
Unit |
Unit Cost Material |
Unit Cost Labor |
Unit Costs Subs |
Materials |
Labor |
Subs |
Totals |
|
* (2) shampoo sinks at cosmetology classroom |
1 |
LS |
0.00 |
0.00 |
CTE |
|
|
|
|
|
* Hand wash sinks at all concessions areas |
1 |
LS |
0.00 |
0.00 |
$ 15,000 |
|
|
$ 15,000 |
$ 15,000 |
|
* Additional epoxy flooring at auto shop |
1 |
LS |
0.00 |
0.00 |
CTE |
|
|
|
|
|
* Panic hardware for gates per TOB |
1 |
LS |
0.00 |
0.00 |
$ 5,550 |
|
|
$ 5,550 |
$ 5,550 |
|
* Stainless steel sinks for 3D art room – relocate/ new RI’s |
1 |
LS |
0.00 |
0.00 |
$ 3,688 |
|
|
$ 3,688 |
$ 3,688 |
|
* Improved drainage plan per MESCO BD |
1 |
LS |
0.00 |
0.00 |
CMAR |
|
|
|
|
|
* Auto shop tanks above ground conc curb |
1 |
LS |
0.00 |
0.00 |
$ 300 |
|
|
$ 300 |
$ 300 |
|
* Wall clocks for classrooms/ corridors/ commons |
1 |
LS |
0.00 |
0.00 |
n/a |
|
|
|
|
|
* Remove and re-install lockers (FTBL field house) |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* Additional fencing at soccer field (per WC AD) |
1 |
LS |
0.00 |
0.00 |
$ 21,250 |
|
|
$ 21,250 |
$ 21,250 |
|
* Kill switches at all CTE rooms |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* Covers for site athletic accessories. (discus, shot put, etc.) |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* Signage for outbuildings (reuse existing or new) |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* Relocate air compressors for auto shop |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* Field turf at soccer field |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* Asphalt paving at service road |
1 |
LS |
0.00 |
0.00 |
$ 48,197 |
|
|
$ 48,197 |
$ 48,197 |
|
* Infield material for ball fields & non-sod areas |
1 |
LS |
0.00 |
0.00 |
$ 15,000 |
|
|
$ 15,000 |
$ 15,000 |
|
* IT revisions & adds to outbuildings |
1 |
LS |
0.00 |
0.00 |
n/a |
|
|
|
|
|
* Drainage rock & nailer at goalposts |
1 |
LS |
0.00 |
0.00 |
CMAR |
|
|
|
|
|
* Cabinetry for shampoo sinks at cosmetology room |
1 |
LS |
0.00 |
0.00 |
CTE |
|
|
|
|
|
* Relocate irrigation heads at baseball/ softball fields |
1 |
LS |
0.00 |
0.00 |
$ 1,500 |
|
|
$ 1,500 |
$ 1,500 |
|
* |
1 |
LS |
0.00 |
0.00 |
$ 13,000 |
|
|
$ 13,000 |
$ 13,000 |
|
* Courtyard, landscaping, pavers between classroom wings |
1 |
LS |
0.00 |
0.00 |
$ 62,520 |
|
|
$ 62,520 |
$ 62,520 |
|
* Heavy timber terrace at courtyards |
1 |
LS |
0.00 |
0.00 |
$ 5,000 |
|
|
$ 5,000 |
$ 5,000 |
|
* Crushed stone veneer at classroom wings & around building, misc. seeding & top dress at visible slopes, misc. mulch & veneer |
1 |
LS |
0.00 |
0.00 |
$ 18,680 |
|
|
$ 18,680 |
$ 18,680 |
|
* Additional soccer safety netting |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* Bases for baseball & softball fields |
1 |
LS |
0.00 |
0.00 |
$ 743 |
|
|
$ 743 |
$ 743 |
|
* Fire alarm monitoring for outbuildings |
1 |
LS |
0.00 |
0.00 |
n/a |
|
|
|
|
|
* Wall cabinets at #2102, 2104, 2106, 2108, 2109, 2114, 2113 |
1 |
LS |
0.00 |
0.00 |
CTE |
|
|
|
|
|
* Athletic play clocks |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
WC BOE Remaining FF&E – CM to provide |
|||||||||
|
* Wax & strip corridors & commons – VCT |
1 |
LS |
0.00 |
0.00 |
$ 14,000 |
|
|
$ 14,000 |
$ 14,000 |
|
* Residential appliances |
1 |
LS |
0.00 |
0.00 |
$ 10,000 |
|
|
$ 10,000 |
$ 10,000 |
|
* Additional site fencing |
1 |
LS |
0.00 |
0.00 |
n/a |
|
|
|
|
|
* Electrical revisions to welding booths |
1 |
LS |
0.00 |
0.00 |
By owner |
|
|
|
|
|
* MEP provisions for WC tech office |
1 |
LS |
0.00 |
0.00 |
$ 30,000 |
|
|
$ 30,000 |
$ 30,000 |
|
CMAR Additional General Condition Request |
|||||||||
|
Project Superintendent |
6 |
wk |
0.00 |
$ 1,640 |
0.00 |
|
$ 9,840 |
|
$ 9,840 |
|
Assistant Superintendent |
6 |
wk |
0.00 |
$ 1,150 |
0.00 |
|
$ 6,900 |
|
$ 6,900 |
|
Project Mgr |
6 |
wk |
0.00 |
$ 2,080 |
0.00 |
|
$ 12,480 |
|
$ 12,480 |
|
Proj. Superinten-dent vehicle |
- |
mo |
0.00 |
0.00 |
$ 1,208 |
|
|
0 |
|
|
Asst. Superinten-dent vehicle |
2 |
mo |
0.00 |
0.00 |
$ 1,208 |
|
|
$ 2,416 |
$ 2,416 |
|
Proj. Mgr vehicle |
2 |
mo |
0.00 |
0.00 |
$ 1,208 |
|
|
$ 2,416 |
$ 2,416 |
|
Office trailers |
2 |
mo |
1,542.62 |
0.00 |
0.00 |
3,085 |
|
|
$ 3,085 |
|
On site network |
2 |
mo |
84.95 |
0.00 |
0.00 |
170 |
|
|
$ 170 |
|
On site telephone |
2 |
mo |
1,174.92 |
0.00 |
0.00 |
2,350 |
|
|
$ 2,350 |
|
CM cell phones |
2 |
mo |
718.31 |
0.00 |
0.00 |
1,437 |
|
|
$ 1,437 |
|
Totals |
|
|
|
|
|
7,042 |
$ 29,220 |
$269,260 |
$305,522 |
*Requests a time extension of (55) calendar days from the previously established completion date of June 3, 2010, on or before July 28, 2010. The duration of the time extension is based upon the additional work encompassed in CM COP # 46 as well as in assisting the owner in coordinating owner supplied scope and receiving certificate of occupancy from Town of Boone Inspections Department.
Subtotal (from chart above) $ 305,521.60
Subguard insurance – 1.25% $ 3,365.75
Performance and Payment Bond – 0.95% $ 2,557.97
Builders Risk Insurance – 1.25% $ 3,365.75
Labor Burden – 47% $ 13,733.40
Workmans Comp – 11% $ 3,214.20
NC Sales Tax – 7.75% $ 545.72
Grand Total $ 332,304.39
Discussion was held regarding the requested addition of 55 days to the contract.
[Clerk’s Note: Commissioner Futrelle stepped out of the meeting from 6:48 P.M. until 6:52 P.M. and, therefore, was not present when the following two votes took place.]
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to approve the amount, $332,304, of Change Order # 48 with funds to be allocated from the Watauga County Board of Education’s Furniture, Fixtures, and Equipment (FF&E) budget line.
VOTE: Aye-4(Deal, Winkler, Cooper, Kinsey)
Nay-0
Absent-1(Futrelle)
Commissioner Cooper, seconded by Commissioner Kinsey, moved to grant the time extension of 55 days to the general contract with the new completion date set on or before July 28, 2010.
VOTE: Aye-4(Deal, Winkler, Cooper, Kinsey)
Nay-0
Absent-1(Futrelle)
MISCELLANEOUS ADMINISTRATIVE MATTERS
A. Board of Elections Grant Request – County Manager Nelson stated that the Watauga County Board of Elections requested to submit an application for a HAVA (Help America Vote Act) federal grant to help offset the cost of two One-Stop sites for the November 2, 2010, general election. Grant funds, if received, were to cover the cost of salaries and computers and equipment for One-Stop workers at the Appalachian State University Student Union and the
Commissioner Futrelle, seconded by Commissioner Cooper, moved to authorize the Board of Election’s submission of the HAVA grant application in the total amount of $13,883.
VOTE: Aye-5
Nay-0
B. Out-of-State Travel Request for Tax Department – County Manager Nelson stated that Mr.
Vice-Chairman Winkler, seconded by Commissioner Cooper, moved to approve the out-of-state travel request for Mr.
VOTE: Aye-5
Nay-0
C. Discussion of Extending Terms of
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to extend the Notice of Sale for the old high school property to June 30, 2011.
VOTE: Aye-5
Nay-0
D. Discussion of Proposed
E. Discussion of Planning for Eastern Community Center – Chairman Deal stated that the Recreation Center Sub-Committee had been discussing the location of a recreation center and also had been in contact with a party interested in potentially purchasing the old high school site. Through discussions with developers interested in the potential purchase of the old high school property, the Sub-Committee was informed that some major retailers, who might be interested in locating on the property, did not wish to share the campus with a recreation center. There was a consensus of the developers that shared parking (with a recreation center) produced congestion without much shopping traffic. It was also noted that the approximate six acres, considered as a location for the recreation center, was an area that could otherwise be developed as prime retail space.
Chairman Deal stated that based on these discussions, the Recreation Sub-Committee recommended the following:
· a recreation center be constructed at the new high school, where originally considered, that was to include an aquatics center; recreational offices, as well as administrative office space and multi-purpose space for the Western Youth Network; and flex space to be used for fitness and exercise; and
· an approximate 6,000 square foot community center and a gymnasium be constructed in the eastern portion of the County, at a site to be determined.
Chairman Deal stated that, with this recommendation, the Western Youth Network was to be located near the new high school and a gym was to be located in the eastern portion of the County, an area that currently does not have many recreational opportunities.
Discussion was also held regarding the quarter-cent sales tax referendum which, if passed, would generate the revenue needed to fund the recreation center, eastern community center, including a gym; operational expenses for both facilities; and other recreational opportunities in the County.
Commissioner Kinsey, seconded by Commissioner Cooper, moved to establish the County’s intent to construct an approximate 50,000-55,000 square foot recreation center at the new high school site and build an Eastern Community Center at a site to be determined that was to include a community center and gymnasium.
VOTE: Aye-5
Nay-0
The
This report was given for information only and, therefore, no action was required.
F. Appointment of Voting Delegate for NCACC Annual Conference – County Manager Nelson stated that the North Carolina Association of County Commissioners annual conference was scheduled for August 26-29, 2010, at the
Commissioner Futrelle, seconded by Commissioner Cooper, moved to appoint Vice-Chairman Winkler as
VOTE: Aye-5
Nay-0
G. Announcements – County Manager Nelson announced that the Watauga County Board of Education had scheduled a dedication and ribbon-cutting ceremony at the new
County Manager Nelson announced that the Town of Boone had scheduled the following Independence Day events: the Grand Opening of the Clawson/Burnley Park from 11:30 A.M. to 1:30 P.M.; entertainment and watermelon on the Jones House Lawn at 1:30 P.M.; the Fourth of July Parade on King Street beginning at 3:30 P.M.; music with DJ Carl at the Clawson/Burnley Park at 7:00 P.M.; and fireworks by Zambelli at the Clawson/Burnley Park at 9:30 P.M. All events were scheduled for Saturday, July 3, 2010.
PUBLIC COMMENT
There was no public comment.
CLOSED SESSION
At 7:19 P.M., Vice-Chairman Winkler, seconded by Commissioner Cooper, moved to enter Closed Session to discuss Attorney/Client Matters, per G. S. 143-318.11(a)(3) and Land Acquisition, per G. S. 143-318.11(a)(5)(i).
VOTE: Aye-5
Nay-0
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to resume the open meeting at 8:03 P.M.
VOTE: Aye-5
Nay-0
ACTIONS TAKEN AFTER CLOSED SESSION
A. Request to Accept Donated Property – Property, comprised of Beech Mountain Lot D32, had been donated to
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to accept the deed of Beech Mountain Lot D32 from the Estate of Weston J. Olberg pursuant to the
VOTE: Aye-5
Nay-0
B. PARTF Grant Award Acceptance – An official letter was received from the North Carolina Department of Environment and Natural Resources Division of Parks and Recreation recognizing the award of a PARTF grant to the County for
Commissioner Futrelle, seconded by Commissioner Kinsey, moved to accept the PARTF grant award in the amount of $500,000; approve the local match in the amount of $575,600; and authorize entering into the proposed
VOTE: Aye-5
Nay-0
ADJOURN
Chairman Deal adjourned the meeting at 8:04 P.M.
Jim Deal, Chairman
ATTEST:
Anita J. Fogle, Clerk to the Board