MINUTES
WATAUGA COUNTY BOARD OF COMMISSIONERS
TUESDAY, MARCH 16, 2010
The Watauga County Board of Commissioners held a regular meeting on Tuesday, March 16, 2010, at 6:00 P.M. in the Commissioners’ Board Room of the Watauga County Administration Building.
PRESENT: Jim Deal, Chairman
William R. Winkler, III, Vice-Chairman
John Cooper, Commissioner
Tim Futrelle, Commissioner
Winston Kinsey, Commissioner
Anthony di Santi, County Attorney
Robert E. Nelson, Jr., County Manager
Deron Geouque, Deputy County Manager
Anita J. Fogle, Clerk to the Board
Chairman Deal called the meeting to order at 6:01 P.M., welcoming those in attendance.
Vice-Chairman Winkler opened the meeting with a prayer.
APPROVAL OF MINUTES
Chairman Deal called for additions and/or corrections to the February 22, 2010, special meeting minutes and the March 1, 2010, regular meeting and closed session minutes.
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to approve the February 22, 2010, special meeting minutes as presented.
VOTE: Aye-5
Nay-0
Commissioner Cooper, seconded by Commissioner Futrelle, moved to approve the March 1, 2010, regular meeting minutes as presented.
VOTE: Aye-5
Nay-0
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to approve the March 1, 2010, closed session minutes as presented.
VOTE: Aye-5
Nay-0
APPROVAL OF AGENDA
Chairman Deal called for additions and/or corrections to the March 16, 2010, agenda.
County Manager Nelson requested to add consideration of a Subdivision Performance Guarantee was requested to be added as Item 6c.
Chairman Deal stated that action after closed session could potentially be taken.
Vice-Chairman Winkler, seconded by Commissioner Futrelle, moved to approve the March 16, 2010, agenda as amended.
VOTE: Aye-5
Nay-0
NEW HIGH SCHOOL MATTERS
A. Bid Award Requests for Furniture, Fixtures, & Equipment (FF&E) – Mr. Don Critcher and Mr. Mike Richter presented bid award requests for Furniture, Fixtures, & Equipment (FF&E) for the new Watauga High School.
Mr. Don Critcher presented the following bids for Cosmetology classroom and lab equipment:
|
Bidder
|
Amount of Bid
|
|
Rusco
|
$90,437
|
|
Nystrom Contracting
|
$80,921
|
|
Columbia Beauty Supply
|
$73,122
|
Mr. Critcher stated that the Board of Education recommended the award for Cosmetology classroom and lab equipment,in the amount of $73,122, to Columbia Beauty Supply, the low bidder. Mr. Critcher stated that continued negotiations could result in additional savings.
Commissioner Kinsey, seconded by Commissioner Futrelle, moved to award the bid for cosmetology classroom and lab equipment to the low bidder, Columbia Beauty Supply, in the amount of $73,122, as recommended by the Board of Education and with funds to be allocated from the Furniture, Fixtures, and Equipment (FF&E) budget.
VOTE: Aye-5
Nay-0
Mr. Richter presented the following bids for student and faculty laptop computers:
|
Bidder
|
Amount of Bid
|
|
|
Original Bids
|
Full Laptop
|
Mini Laptop
|
|
Dell (CSI)
|
$1,769,799.64
|
$1,309,871.81
|
|
HP (Applied Data)
|
$1,915,417.88
|
$1,421,162.16
|
|
HP (Applied Data) 2
|
$1,737,678.86
|
$1,406,559.88
|
|
Apple
|
$1,752,537.59
|
N/A
|
|
Lenovo/Acer (CDWG)
|
$2,076,771.31
|
$1,600,810.50
|
|
Adjusted Bids *
|
Full Laptop
|
Mini Laptop
|
|
Dell (CSI)
|
$1,804,909.52
|
$1,347,400.59
|
|
HP (Applied Data)
|
$1,941,400.63
|
$1,444,162.86
|
|
HP (Applied Data) 2 **
|
$1,762,833.86
|
$1,425,368.08
|
|
Apple ***
|
$1,774,687.96
|
N/A
|
|
Lenovo/Acer (CDWG)
|
$2,094,508.85
|
$1,633,087.38
|
|
|
||
|
* Includes Spare Batteries & Docking Stations
** This model of HP was deemed inappropriate for students due to large size
*** Apple’s adjusted price does not include Accidental Damage or 4 year warranty
|
||
Mr. Richter stated that the Board of Education recommended the award for student and faculty laptop computers, in the amount of $1,804,909.52, to Computer Software Innovations, Inc. (CSI) of Easley, South Carolina. Mr. Richter stated that the Board of Education had waived the requirement to post a bid bond in that the computers will be delivered from the Dell Company. Mr. Richter stated that substantial savings may be realized during negotiations to a lower unit price per computer. The CSI bid was the lowest bid due to the School Board’s rejection of the bids received for Hewlett Packard (HP) and Apple products. The HP laptop was not chosen because it was deemed unsuitable for the instructional environment at the new high school. The Apple bid did not include the four-year warranty and accidental damage insurance as requested in the bid specification.
Commissioner Futrelle, seconded by Commissioner Cooper, moved to award the bid for student and faculty laptop computers to the lowest acceptable bidder, Computer Software Innovations (CSI), in the amount of $1,804,909.52, as recommended by the Board of Education and with funds to be allocated from the Furniture, Fixtures, and Equipment (FF&E) budget.
VOTE: Aye-5
Nay-0
Mr. Richter presented the following bids for network firewall software:
|
Bidder
|
Model
|
Resale Vendor
|
Amount
|
|
Cisco
|
ASA5540
|
Katalyst
|
$28,375.27
|
|
Juniper
|
ISG1000
|
CDWG
|
$26,497.58
|
|
Watchguard
|
XTM 820
|
Applied Data
|
$12,525.00
|
|
Sonicwall
|
NSA E6500
|
CAD
|
$16,470.30
|
Mr. Richter stated that the Board of Education recommended the award for network firewall software, in the amount of $16,470.30, to CAD, Inc. The CAD bid was not the lowest but to award to the low bidder required additional time, training, and expenses, which greatly exceeded the savings in awarding to the low bidder.
Vice-Chairman Winkler, seconded by Commissioner Cooper, moved to award the bid for network firewall software to CAD, Inc., the lowest bidder after considering the additional time, training and expenses associated with the actual low bid, in the amount of $16,470.30, as recommended by the Board of Education and with funds to be allocated from the Furniture, Fixtures, and Equipment (FF&E) budget.
VOTE: Aye-5
Nay-0
Mr. Richter presented the following bids for the new network server:
|
Vendor
|
Servers
|
SAN
|
App Distribution
|
Service
|
V Software
|
Total
|
WCS provided
|
Grand Total
|
|
|
||||||||
|
CSI
|
Dell
|
Dell
|
Spec Opts
|
|
VM Ware
|
|
||
|
$19,396.00
|
$11,112.00
|
$8,100.00
|
$18,000.00
|
$11,178.00
|
$67,786
|
$14,391.66
|
$82,177.66
|
|
|
|
||||||||
|
Alphanumeric
|
Dell
|
Dell
|
Zenworks
|
|
VM Ware
|
|
||
|
$24,698.22
|
$20,037.43
|
$3,104.70
|
$15,600.00
|
$11,441.36
|
$74,881.71
|
$14,391.66
|
$89,273.37
|
|
|
|
|
WCS Provided
|
|
|
|
|||
|
|
||||||||
|
Tiber Creek
|
HP
|
Lefthand
|
Zenworks
|
|
VM Ware
|
|
||
|
$10,511.00
|
$27,467.00
|
$3,104.70
|
$18,000.00
|
$11,441.36
|
$70,524.06
|
$14,391.66
|
$84,915.72
|
|
|
|
|
WCS Provided
|
|
|
|
|||
|
|
||||||||
|
Data Networks
|
Dell
|
Dell
|
Zenworks
|
|
VM Ware
|
|
||
|
$48,349.41
|
$29,972.90
|
$3,104.70
|
|
$15,333.50
|
$79,855.81
|
$14,391.66
|
$94,247.47
|
|
|
|
|
WCS Provided
|
In Servers Quote
|
|
|
|||
|
|
||||||||
|
State Contract Pricing
|
|
Number
|
Amount Per
|
Total Amount
|
|
|||
|
WCS Provided Software
|
|
|||||||
|
Windows 2008 Enterprise Ser
|
|
5
|
$260.66
|
$1,303.30
|
||||
|
Windows CAL
|
|
1800
|
$5.74
|
$10,332.00
|
||||
|
Backup Exec win
|
|
1
|
$552.38
|
$552.38
|
||||
|
Backup Exec Server Agents
|
|
5
|
$330.32
|
$1,651.60
|
||||
|
Backup Exec for AD
|
|
1
|
$552.38
|
$552.38
|
||||
|
Total
|
$14,391.66
|
|||||||
Mr. Richter stated that the Board of Education recommended the award for the new network server for the new high school, in the amount of $82,177.66, to CSI Outfitters. CSI Outfitters was the low bidder for this component.
Commission Cooper, seconded by Commissioner Futrelle, moved to award the bid for the new network server at the new high school to CSI Outfitters, the low bidder, in the amount of $82,177.66, as recommended by the Board of Education and with funds to be allocated from the Furniture, Fixtures, and Equipment (FF&E) budget.
VOTE: Aye-5
Nay-0
Mr. Richter stated that the Board of Education recommended the award for the Voice Over Internet Protocol (VOIP) phone system, in the amount of $111,965.61, to Katalyst Network Group. Katalyst was the sole bidder who met the specifications regarding compatibility with the school due to their working relationship as they were awarded two prior bids for infrastructure at the new school.
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to award the bid for the Voice Over Internet Protocol (VOIP) phone system to Katalyst Network Group, the sole bidder who met specifications, in the amount of $111,965.61, as recommended by the Board of Education and with funds to be allocated from the Furniture, Fixtures, and Equipment (FF&E) budget.
VOTE: Aye-5
Nay-0
B. New High School Change Order Requests #’s 35, 39, 40R, 41R, & 42-45 – County Manager Nelson presented the following change orders:
|
Change Order #
|
Amount
|
Description
|
|
35
|
$14,418
|
Exposed structural steel covers and snow guards at the front entry of the building
|
|
39
|
$7,522
|
Revisions to the science casework due to modifications as a result of the School Board-requested additional gas, water, and waste utility services to the science classrooms
|
|
40R
|
$43,949
|
Additional snow guards in Areas 4 & 5 due to safety concerns
|
|
41R
|
$12,931
|
Electrical provisions at the gym for the retractable basketball goals
|
|
42
|
$10,157
|
Additional GIF receptacles in the science labs per School Board request
|
|
43
|
$13,820
|
Revisions to the windows in the baseball outbuildings per School Board request
|
|
44
|
$828
|
Sprinkler revisions in Room #3302 per School Board Request
|
|
45
|
($20,000)
|
Credit for phone sets that will now be supplied by the FF&E VOIP bid that was previously approved
|
|
|
$83,625
|
Net total
All allocated from the Furniture, Fixtures, & Equipment (FF&E) Budget
|
County Manager Nelson stated that all of the Change Orders presented were a result of requests made by the Board of Education and all were to be funded by the Board of Education’s Furniture, Fixtures, & Equipment (FF&E) budget.
Commissioner Futrelle, seconded by Commissioner Cooper, moved to approve Change Order Requests #’s 35, 39, 40R, 41R, 42, 43, 44, & 45 as recommended by the Board of Education with all funds to be allocated from the Furniture, Fixtures, & Equipment (FF&E) Budget.
VOTE: Aye-5
Nay-0
[Clerk’s Note: Discussion of Item # 8c., “Consideration of Draft Resolution Regarding Sunday Hunting” was held at this time.]
CONSIDERATION OF DRAFT RESOLUTION REGARDING SUNDAY HUNTING
The North Carolina Wildlife Resources Commission adopted a rule in 2009 to allow Sunday bow hunting. Subsequent to this action, protest letters were received which required that this rule, as well as others, be forwarded to the NC Legislature for action in the short session which was to convene in May 2010. The Legislature had 30 days from the start of the session to disapprove any of those rules. If no bill was proposed, the rules were to automatically go into effect.
Citizens in opposition to Sunday Bow Hunting had previously requested the Board support their opposition. Since that time, several emails and letters were received relevant to the issue. Due to that, discussion was held considering a public hearing at the April 20, 2010, meeting to allow public comment on the issue.
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to set a public hearing for April 20, 2010, at 6:00 P.M. to allow for citizen comment on the issue of hunting on Sundays in Watauga County.
VOTE: Aye-5
Nay-0
SANITATION MATTERS
A. Funding Request for Completion of Glass Bunkers Project – Ms. Lisa Doty, Recycling Coordinator, stated that the County was previously awarded a grant to construct bunkers for glass storage at the Sanitation Department for use in recycling glass. The County’s Maintenance Department planned to construct the bunker; however, due to the scope work involved, including the complexity and engineering required, they could not complete the work. Therefore, the following bids were obtained:
|
Bidder
|
Amount of Bid
|
|
Penick Construction
|
$41,836
|
|
Pearce Construction
|
$32,559
|
|
Vannoy
|
$32,057
|
|
Greene
|
$26,392
|
|
US Buildings
|
$24,000
|
The low bid for construction was received from US Buildings in the amount of $24,000. The project cost total was $30,300 ($1,800 for engineering and design; $4,500 for retaining wall block; and $24,000 for construction). Grant funds in the amount of $11,120 and $2,780 in required local match covered $13,900 of the project. Ms. Doty requested $16,400 from the Solid Waste Disposal Tax Fund be allocated for completion of the project. The County had received reimbursement from the State of a portion of the $2 tax that was required to be charged on each ton of solid waste that crossed the scales. It was an appropriate use for those funds to be allocated for recycling operations.
Commissioner Futrelle, seconded by Commissioner Kinsey, moved to award the bid for construction of the bunkers for use in recycling glass to US Buildings in the amount of $24,000 with funds to be allocated for the project from the grant awarded by the State and the remaining $16,400 to be allocated from the Solid Waste Disposal Tax Fund.
VOTE: Aye-5
Nay-0
B. Grant Application Request for School Recycling Program – Ms. Doty requested authorization to apply for a Community Waste Reduction and Recycling Grant from the NC Department of Environment and Natural Resources (NCDENR) to fund recycling containers for classrooms and common areas in Watauga County’s schools and to fund educational supplies and programs. The amount of the grant request was for $25,000 which required a 20% local match. Ms. Doty requested the County allocate Solid Waste Disposal Tax Funds, in the amount of $2,500 for 10% of the required match and anticipated that the Watauga County Board of Education was to also fund $2,500 which was the remaining required 10% match.
Vice-Chairman Winkler, seconded by Commissioner Kinsey, moved to authorize Ms. Doty to apply for the Community Waste Reduction and Recycling Grant from the North Carolina Department of Environment and Natural Resources in the amount of $25,000 with 10% of the required local match ($2,500) to be allocated from the Solid Waste Disposal Tax Fund and the remaining 10% required local match to be funded by the Board of Education.
VOTE: Aye-5
Nay-0
PLANNING & INSPECTION MATTERS
A. Presentation of Comprehensive Plan for Approval – Mr. Joe Furman stated that the “Citizens Plan for Watauga” was presented at a joint meeting in January to both the Board of Commissioners and the Watauga County Planning Board. The Board of Commissioners also discussed the Plan at the Pre-Budget Planning Retreat in February. Mr. Furman presented the Plan for adoption.
Commissioner Kinsey, seconded by Commissioner Cooper, moved to adopt the “Citizens Plan for Watauga” as presented.
VOTE: Aye-5
Nay-0
B. Appointment of Committee – Mr. Furman stated that the Board may wish to appoint a committee to develop recommendations based on the “Citizens Plan for Watauga” for future consideration detailing goals, objectives, and implementation steps.
By consensus, the Board agreed that the committee include two Commissioners, two Planning Board members, one representative from the Economic Development Commission and one representative from the Tourism Development Authority and be staffed by Mr. Furman, Planning and Inspections Director, and Mr. Brent Graybeal, Planner.
Chairman Deal appointed Winston Kinsey and Tim Futrelle as the two Commissioner representatives; Ric Mattar and Charlie Wallin as the Planning Board representatives and requested staff obtain recommendations from the Economic Development Commission and the Tourism Development Authority as to their respective representatives.
C. Proposed Subdivision Performance Guarantee – Mr. Furman presented a subdivision performance guarantee for one building (which included two units) of The Lodges at Winkler’s Creek, LLC that was a bond from Developers Surety and Indemnity which was for road construction and pursuant to section 92 of the Subdivision Ordinance.
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to approve the subdivision performance guarantee as presented.
VOTE: Aye-5
Nay-0
PROPOSED RECREATION CENTER MATTERS
A. Proposed Contract with PBC&L Architecture – By consensus, consideration of this item was tabled until after closed session to allow for consultation with the County Attorney.
B. Discussion of March 18, 2010, Charrette Regarding Recreational Programming Issues – Deputy County Manager Geouque announced that a planning charrette was scheduled on March 18th from 3:00 P.M. to 7:00 P.M. The charrette was advertised as a special meeting due to the potential attendance of a quorum of Commissioners. The Deputy County Manager stated that the charrette was organized by PBC+L to allow for public input on recreational programming for the potential new recreation center. Two presentations were planned with the first beginning at 3:00 P.M. and the second to begin at approximately 5:45 P.M.
C. Special Meeting Request for Proposed Recreation Center Discussion – Deputy County Manager Geouque announced a Board of Commissioners special meeting scheduled on March 22, 2010, from 2:00 P.M. to 4:00 P.M. to allow PBC+L to present a report on programming for the proposed recreation center as determined during the charrette process and to potentially take action regarding the proposed recreation center.
D. Bid Award Request for Construction Management At Risk (CMAR) Services – By consensus, consideration of this item was tabled until after closed session to allow for consultation with the County Attorney.
MISCELLANEOUS ADMINISTRATIVE MATTERS
A. Public Hearing Request for Issuance of Qualified School Construction Bonds – County Manager Nelson stated that, at a previous meeting, preliminary approval was given to the Board of Education to apply for Qualified School Construction Bonds (QSCB) in the amount of $1,351,725.54. Since that time, the School Board had slightly modified the request to fund the roof replacement at Mabel School; complete the roof replacement at Blowing Rock; and install $500,000 worth of technology infrastructure at the elementary schools. The total amount at this time was $1,252,100.
The County Manager requested a public hearing be scheduled for April 20, 2010, at 6:00 P.M. to allow for citizen comment prior to submission of the QSCB to the Local Government Commission (LGC) for approval. The County had ample funds on hand to cover the first year of the debt service on the amount requested.
Commissioner Cooper, seconded by Commissioner Futrelle, moved to set a public hearing for April 20, 2010, at 6:00 P.M. to allow for public comment on the Board of Education’s application for Qualified School Construction Bonds (QSCB) in an amount up to $13,351,725.54.
VOTE: Aye-5
Nay-0
B. Discussion of Health Department Rent – The County Manager stated that the County was currently billing Appalachian District Health Department (ADHD) for rent in the amount of $24,000 for FY 2010. ADHD was made aware of the imposed rent for FY 2010 during the budget process prior to the implementation of the budget; however, ADHD was not given written notice of the rent and, therefore, ADHD had not paid the amount in $2,000 monthly increments. At the Pre-Budget Retreat, ADHD requested that the rent be waived. The County Manager stated that the rent was instituted as a part of consistent cuts implemented in the FY 2010 budget. The cuts included reduced funding to the ADHD, New River Behavioral Heathcare, AppalCART, Caldwell Community College & Technical Institute and the School Board by similar percentage amounts. The waiver of ADHD’s rent would create a disparate situation. The County Manager stated that the $24,000 needed to be allocated from either ADHD or the County’s fund balance.
After discussion, Commissioner Kinsey, seconded by Vice-Chairman Winkler, moved to split the amount of the rent for FY 2010, due to ADHD not having received written notice, with $12,000 to be allocated from the ADHD fund balance and $12,000 to be allocated from the County’s fund balance.
VOTE: Aye-5
Nay-0
C. Consideration of Draft Resolution Regarding Sunday Hunting – Chairman Deal announced that action was taken earlier in the meeting to set a public hearing to allow citizen comment on the issue of Sunday hunting for April 20, 2010, at 6:00 P.M.
D. Proposed Intergovernmental Retreat Agenda and Meeting Date – County Manager Nelson stated that the next Intergovernmental Retreat was scheduled for March 22, 2010, from 5:00 P.M. to 7:00 P.M. at Broyhill Inn and Conference Center. The agenda included an update on the construction of the new high school and the presentation of several local comprehensive plans.
This report was for information only and, therefore, required no action.
E. Request for Extension of Waiver of Tipping Fees for Storm-Related Debris – County Manager Nelson stated that time had been reserved to allow consideration of extending the tipping fee waiver for storm debris caused by the December 25, 2009, ice storm. Due to the extreme weather experienced this winter, most citizens have only been able to begin their clean-up process within the past week. The current tipping fee wavier period was set to end at 4:00 P.M. on April 4, 2010.
Commissioner Cooper, seconded by Commissioner Futrelle, moved to extend the waiver for storm debris caused by the December 25, 2009, ice storm to June 7, 2010, with the same stipulations as set forth in the current waiver.
VOTE: Aye-5
Nay-0
F. Boards and Commissions – County Manager Nelson stated that the Boone Town Council had recommended Thomas Purpur be appointed as the ETJ representative on the Boone Area Planning Commission.
Commissioner Cooper, seconded by Commissioner Kinsey, moved to appoint Thomas Purpur as the ETJ representative to the Boone Area Planning Commission for a four-year term to expire in June 2014.
VOTE: Aye-5
Nay-0
G. Announcements – County Manager Nelson announced that a charrette for recreational programming planning was scheduled for March 18, 2010, at 3:00 P.M. in the Commissioners’ Board Room.
County Manager Nelson announced that a special meeting was scheduled for March 22, 2010, at 2:00 P.M. in the Commissioners’ Board Room to discuss recreation center issues with the architects.
County Manger Nelson announced that the next Intergovernmental Retreat was scheduled for March 22, 2010, at 5:00 P.M. at Broyhill Inn and Conference Center. Discussion was to include an update on the new high school construction and the presentation of several local comprehensive plans.
County Manager Nelson announced that ethics training was scheduled for Thursday, March 25, 2010, from 4:00 P.M. to 6:00 P.M. in which a webinar was to be broadcast from the UNC School of Government. The broadcast was to be aired in the Commissioners’ Board Room. Local elected town officials were invited to attend as well.
County Manager Nelson announced that the Board had been invited to the 2010 Empty Bowls Supper which was scheduled for Saturday, March 27, 2010, from 5:00 P.M. to 6:30 P.M. The event, hosted by Watauga High School art students, was a fundraiser benefiting the Hunger and Health Coalition.
County Manager Nelson announced that the Board of Commissioners had budget work sessions scheduled on Thursday, May 6, 2010, from 4:00 P.M. to 10:00 P.M. and Monday, May 10, 2010, from 4:00 P.M. to 7:00 P.M. in the Commissioners’ Conference Room, Watauga County Administration Building.
Commissioner Cooper announced that the Watauga County Tourism Development Authority had a Recreation Summit scheduled for March 30, 2010, at 6:30 P.M. at Broyhill Inn and Conference Center at which their present long range goals were to be reviewed.
PUBLIC COMMENT
There was no public comment.
CLOSED SESSION
At 7:02 P.M., Vice-Chairman Winkler, seconded by Commissioner Cooper, moved to enter Closed Session to discuss Attorney/Client Matters, per G. S. 143-318.11(a)(3).
VOTE: Aye-5
Nay-0
Vice-Chairman Winkler, seconded by Commissioner Cooper, moved to resume the open meeting at 8:32 P.M.
VOTE: Aye-5
Nay-0
ACTIONS TAKEN AFTER CLOSED SESSION
Bid Award for Feasibility Study and Possible Installation of a Photovoltaic (PV) System at the County’s Closed Landfill
Proposals that met the conditions required were received from Dandelion Energy LLC and Watauga Solar for a feasibility study and possible installation of a photovoltaic (PV) system at the County’s closed landfill. After review of the proposals, staff recommended to award the bid to Watauga Solar.
Commissioner Futrelle, seconded by Commissioner Cooper, moved to:
- award a contract for a feasibility study and possible installation of a photovoltaic (PV) system at the County’s closed landfill to Watauga Solar and directed the County Attorney and County Manager to negotiate a lease for up to a ten-year period, including a one-year lease at the rate of $100 per month; and
- at the conclusion of the feasibility period, if the project was to proceed, terms for an additional nine-year lease were to be negotiated prior to implementation.
VOTE: Aye-5
Nay-0
Proposed Recreation Center Matters
A. Proposed Contract with PBC+L Architecture – County Manager Nelson presented a proposed contract with PBC+L Architecture for services related to the proposed recreation center, including the scope of work and the amount of fees to be charged. The scope of work and services included a total fee amount of $768,000. $730,000 was for architectural services and $38,000 was for sports management services. The contract, if awarded, was to be pre-audited to the 70% completion level of the $730,000 portion and 100 % of the $38,000.
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to approve the contract with PBC+L in the amount of $768,000, which included a $38,000 fee for sports management services and the provision that the County had authority to stop the project at any time only owing for work performed by PBC+L up to the time the project was stopped.
VOTE: Aye-5
Nay-0
B. Bid Award Request for Construction Management At Risk (CMAR) Services – Chairman Deal stated that eight proposals were received for Request for Qualifications for Construction Management at Risk (CMAR) services for the recreation center. After review, the selection committee recommended the bid be awarded to James R. Vannoy & Sons Construction Co., Inc.
Commissioner Cooper, seconded by Vice-Chairman Winkler, moved to award the contract for construction management at risk services to James R. Vannoy & Sons Construction Co., Inc., and to direct Chairman Deal, the County Attorney, and County Manager to negotiate and prepare two contracts, one for pre-construction services and the second for construction services.
VOTE: Aye-5
Nay-0
ADJOURN
Chairman Deal adjourned the meeting at 8:37 P.M.
Jim Deal, Chairman
ATTEST:
Anita J. Fogle, Clerk to the Board