TENTATIVE AGENDA & MEETING NOTICE
BOARD OF COUNTY COMMISSIONERS
MONDAY, JUNE 7, 2010
WATAUGA COUNTY ADMINISTRATION BUILDING
COMMISSIONERS’ BOARD ROOM
TIME NO. TOPIC PAGE
9:00 1 CALL REGULAR MEETING TO ORDER
2 APPROVAL OF THE FOLLOWING MINUTES: 1
MAY 6, 2010, SPECIAL MEETING (BUDGET WORK SESSION)
MAY 10, 2010, SPECIAL MEETING (BUDGET WORK SESSION)
MAY 18, 2010, REGULAR MEETING
MAY 18, 2010, CLOSED SESSION
3 APPROVAL OF JUNE 7, 2010, AGENDA 16
9:05 4 ADOPTION OF THE FISCAL YEAR 2011 BUDGET ORDINANCE –
MR. ROBERT E. NELSON 17
9:10 5 FINANCE MATTERS – MS. MARGARET PIERCE
A. Budget Amendments 31
B. Surplus Property Request 35
C. Proposed Document Scanning Policy 38
D. Proposed Telephone System Contract 43
E. Qualified School Construction Bonds (QSCB) Matters 45
1. Proposed Capital Project Ordinance 47
2. Proposed Financing Resolution 48
3. Proposed Financing Agreement and Deed of Trust 51
4. Proposed Project Fund Agreement 84
5. Proposed Mabel School Lease Agreement 93
9:15 6 NEW HIGH SCHOOL MATTERS
A. Proposal for Solar Project at the New High School by SfL+a – Mr. Robert Ferris 114
B. Proposed Revision to Columbia Beauty Supply Contract (Name Change) 119
C. New High School Change Order Requests #’s 46 & 47 121
D. Requested Approval for Furniture, Fixtures, & Equipment (FF&E) Purchases 127
9:20 7 TAX MATTERS – MR. KELVIN BYRD
A. Monthly Collections Report 133
B. Refunds and Releases 135
9:25 8 DISCUSSION OF OLD HIGH SCHOOL FIELD USE – MR. ROBERT MARSH
AND MR. STEPHEN POULOS 145
9:30 9 PROPOSED MEMORANDUM OF UNDERSTANDING FOR E-911
COMMUNICATIONS SERVICES WITH THE TOWN OF BEECH
MOUNTAIN – CAPTAIN JEFF VIRGINIA 149
9:35 10 PLANNING & INSPECTION MATTERS – MR. JOE FURMAN
A. Proposed Subordination Agreement for Two Deeds of Trust – Hospitality House 155
B. Hospitality House Change Order Request # 2 196
C. Proposed Contract Renewal with McLaurin Parking Company 206
D. Proposed Town of Boone Utilities Easement at the Ted Mackorell Soccer Complex 212
9:40 11 RECREATION CENTER PROGRAMMING – MR. DERON GEOUQUE AND
MR. CHAD ROBERSON 219
9:45 12 MISCELLANEOUS ADMINISTRATIVE MATTERS – MR. ROBERT E. NELSON, JR.
A. Proposed Proclamation in Recognition of Vulnerable Adult and Elder Abuse
Awareness Month 2010 227
B. Boards and Commissions 230
C. Announcements 232
9:50 13 PUBLIC COMMENT 238
10:50 14 BREAK 239
10:55 15 CLOSED SESSION 240
Attorney/Client Matters – G. S. 143-318.11(a)(3)
11:00 16 ADJOURN