TENTATIVE AGENDA & MEETING NOTICE
BOARD OF COUNTY COMMISSIONERS
MONDAY, AUGUST 3, 2009
WATAUGA COUNTY ADMINISTRATION BUILDING
COMMISSIONERS’ BOARD ROOM
TIME NO. TOPIC PAGE
9:00 1 CALL REGULAR MEETING TO ORDER
2 APPROVAL OF JULY 13, 2009, REGULAR MEETING &
CLOSED SESSION MINUTES AND JULY 21, 2009, REGULAR
MEETING MINUTES 1
3 APPROVAL OF AUGUST 3, 2009, AGENDA 16
9:05 4 PUBLIC HEARING TO ALLOW CITIZEN COMMENT ON APPALCART’S
RURAL OPERATING ASSISTANCE PROGRAM (ROAP) APPLICATION –
MR. CHRIS TURNER 17
9:10 5 BOARD OF EDUCATION BUDGET AMENDMENT REQUEST –
MR. LOWELL YOUNCE AND DR. MARTY HEMRIC 33
9:15 6 NATIONAL COALITION FOR HOMELESS AMERICANS REPORT –
MR. HOWARD RICHARDSON 36
9:20 7 PROPOSED CONTRACT FOR PRESERVATION OF VITAL
RECORDS – MS. JOANN TOWNSEND 45
9:25 8 TAX MATTERS – MR. KELVIN BYRD
A. Monthly Collections Report 52
B. Refunds and Releases 53
9:30 9 FINANCE MATTERS – MS. DORIS ISAACS
A. Budget Amendments 54
B. Surplus Property 57
C. Proposed Contract for Sales Tax Audit 60
9:35 10 PLANNING AND INSPECTIONS MATTERS – MR. JOE FURMAN
9:35 10 PLANNING AND INSPECTIONS MATTERS – MR. JOE FURMAN
A. Proposed Addition to the Boone Fire Service District 66
B. Proposed Contract for Updating E911 Centerline Information 69
C. Proposed Community Development Block Grant (CDBG) Plans and Policies
for the Hospitality House Project and the Scattered Site Housing Program 75
1. Section 3 Policy – local economic benefit for low and very low income persons 77
2. 504/ADA Grievance Procedure 78
3. 504 Self Evaluation 80
4. Citizen Participation Plan 101
5. Code of Conduct Resolution 106
6. Complaint Procedure 107
7. Equal Employment & Procurement Plan 108
8. Fair Housing Complaint Procedure 109
9. Fair Housing Plan 110
10. Fair Housing Resolution 113
11. Optional Coverage Relocation Benefit Policy 114
12. Optional Coverage Relocation Plan Resolution 121
13. Procurement Policy 123
14. Residential Antidisplacement & Relocation Plan 125
9:40 11 NEW HIGH SCHOOL MATTERS – ROBERT E. NELSON, JR.
A. Construction Management Contingency Request # 41 126
B. Change Order Request # 32 128
C. Presentation of Bids and Proposed Resolution to begin the Upset Bid
Process (Edmisten House) 132
9:45 12 MISCELLANEOUS ADMINISTRATIVE MATTERS –
MR. ROBERT E. NELSON, JR.
A. NCACC Annual Conference Voting Delegate Appointment Request 136
B. Discussion of September Meeting Schedule 139
C. Watauga Opportunities Request for Loan Payment Waiver 140
D. Sheriff’s Office Out-of-State Travel Request 145
E. Boards and Commissions 148
F. Announcements 157
9:50 13 PUBLIC COMMENT 166
10:50 14 BREAK 167
10:55 15 CLOSED SESSION 168
Attorney/Client Matters – G. S. 143-318.11(a)(3)
Land Acquisition – G. S. 143-318.11(a)(5)(i)
11:15 16 ADJOURN